Schedule an appointment
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In Calendar, select New Appointment.
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Add a Subject, Location, and the start and end times.
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Select Invite Attendees to turn the appointment into a meeting.
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Select Save & Close to finish, or Send if it's a meeting.
Use the Scheduling Assistant
When you create a meeting, use the Scheduling Assistant to see when attendees and rooms are available.
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From a new meeting request, select Scheduling Assistant.
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The shaded area with vertical bars shows the meeting time. Drag the bars to adjust the meeting time.
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The grid shows when attendees are available. To the right of the meeting request, Outlook shows suggested times and the number of conflicts.
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Select the People icon.
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Select New Contact or press Ctrl+N.
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Enter a name and any other information that you want to include for the contact.
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Select Save & New to create another contact, or Save & Close if you're done.
Additional Microsoft resources